开会不是茶话会:五招提高开会效率

    来源:江苏新闻周刊    发布时间:2017-08-31 14:27    编辑:伊秀

本网讯 :47%的员工觉得开始是办公室里最浪费时间的事情,你知道吗?那么,就用这些建议去组织高效的会议吧 Did you know 47 percent of employees cited meetings as the primary time waster in the office? Use these tips to run effective meetings that

本网讯:47%的员工觉得开始是办公室里最浪费时间的事情,你知道吗?那么,就用这些建议去组织高效的会议吧

开会不是茶话会:五招提高开会效率.jpg

Did you know 47 percent of employees cited meetings as the primary time waster in the office? Use these tips to run effective meetings that boost productivity:

47%的员工觉得开始是办公室里最浪费时间的事情,你知道吗?那么,就用这些建议去组织高效的会议吧:

Tip #1: Start with a Purpose and End with a Plan

建议1:有目的地开始,有计划地结束

Before sending a meeting invite, establish a clear, targeted purpose for the discussion. Disseminate an agenda to employees one day prior to the meeting, outlining key talking points and establishing your goals and objectives for the session. This will help keep meetings focused and prevents others from going on tangents. At the end of the meeting, ensure all employees leave with an action plan.

在发送会议通知之前,制定清楚的、有目标的规划。提前一天给员工发放会议议程,列出关键点,阐明会议的目标和意图。这有助于使会议讨论更加集中,避免离题。在会议结束的时候,确保与会者都清楚自己要做什么。

Tip #2: Engage Employees and Encourage Targeted Conversation

建议2:使员工专心,开展有目的性的讨论

You have a limited timespan to grab your employees’ attention – 11 minutes to be exact. Meetings should be bidirectional and encourage roundtable discussion when appropriate. It’s your duty to keep conversations aligned with the agenda. To encourage engagement, consider creating a “no smartphone policy” to reduce distractions.

你只能在有限的时间里吸引员工的注意力——确切地说只有11分钟。会议应该是双向的,如果可以的话,提倡圆桌会议。你要确保谈话按照议程进行。为了保证注意力,考虑一下“拒绝智能手机”,来减少分心。

Tip #3: Stand Up

建议3:站起来

Consider implementing standup meetings. Identical to “traditional” meetings, employees stand up rather than slouching in their chairs. As a result, they are more focused – especially useful for employees who inadvertently give in.

尝试一下组织站立会议吧。除了开会时员工需要站着而不是窝在椅子里,其他都和“传统的”会议相同。这样,与会者会更专心,尤其对于那些不经意间会走神的员工。

Tip #4: Demonstrate Ownership

建议4:展现所有权

Take ownership of your meeting in order to achieve the results you need. Throughout the meeting, assign action items to employees and follow up with them between meetings. Remove any roadblocks that are preventing employees from moving forward.

主导你的会议来实现你需要的结果。在会议过程中,给员工分配任务,而在会议后跟进他们的工作进度。扫清一切阻碍员工进步的绊脚石。

Tip #5: Take a Picture

建议5:拍照

If your meetings are anything like ours, the whiteboard is covered with ideas, charts, action items and wireframes. If the next meeting is grouping outside the room, save time by taking a picture of the whiteboard with your smartphone.

如果你的会议像我们的一样,白板上写满了想法、表格、行动项目、线框,而且下个要开会的人在门外等着,不妨用手机把白板拍下来,这样可以节省时间。

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